TOMA Consultants Group Co., Ltd. (“TOMA Consultants Group”) believe that it is our responsibility to appropriately handle your personal information in accordance with laws relating to the protection of personal information (“Protection of Personal Information Laws”) and other related laws. In order to fulfill this responsibility, we are committed to protect your personal information in accordance with the following policies (“Privacy Policy”).
- 3F, Marunouchi Trust Tower Main Building,
1-8-3 Marunouchi, Chiyoda-ku, Tokyo
- TOMA Consultants Group Co., Ltd.
- Kazuhiro Ichihara (Representative Director)
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“Personal Information” in the Privacy Policy refers to “Personal Information” as defined in the Protection of Personal Policy Laws. TOMA Consultants Group handles the following Personal Information of its customers:
- (1)Name
- (2)Date of birth
- (3)Sex
- (4)Age
- (5)Address
- (6)Telephone number
- (7)Fax number
- (8)E-mail address
- (9)Family composition
- (10)Financial status
- (11)Occupation
- (12)Place of work
- (13)Personal history
- (14)Other Personal Information
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TOMA Consultants Group shall acquire
personal information in a proper manner
and to the extent necessary for achieving
the Purposes
stated in “4. Purpose of Use of
Personal Information.” TOMA Consultants
Group may ask for personal information in
writing, e-mail, or
through a website
according to the work and purpose.
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TOMA Consultants Group may use your
personal information for the following
purposes (the “Purpose[s]”) and will not
use your personal
information beyond the
scope necessary for achieving the Purposes
unless otherwise permitted by laws and
regulations or with your
consent. TOMA
Consultants Group may also use the
personal information of those who have
exchanged business cards with those
related to
TOMA Consultants Group for the
Purposes.
- (1)Operating our various business
(including processing necessary for
accounting and tax services, processing
necessary for providing
guidance for
personnel and labor matters, and providing
legal services)
- (2)Communication necessary for operating
our various business
- (3)Sending newsletters, questionnaires,
seminar information, books, and other
information
- (4)Applications based on tax, accounting,
social insurance, labor insurance, and other
matters pursuant to the related laws and
regulations,
preparation and submission of
account books, and any other business and
administrative work other than the
purposes set forth in the
preceding three (3)
Items
- (5)Performance of various procedures, such
as reporting, in response to requirements
from public institutions and persons
entrusted by
them
- (6)Screening of potential employees and
staff of TOMA Consultants Group,
administrative communication regarding
hiring, notification of
hire, onboarding
procedures, personnel management and
education after hiring
- (7)Responding to inquiries from customers
- (8)Analysis of information such as browsing
history and seminar registration history in
order to provide services and information
that reflect
customer interests and concerns
- (9)Identification and confirmation of
qualification for use of products and
services
- (10)Operations incidental to the Purposes
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TOMA Consultants Group will not provide
your personal information to any third
party, except as permitted by laws and
regulations or in any
of the following cases:
- (1)When TOMA Consultants Group has
obtained your consent in advance
- (2)When required by laws and regulations
- (3)When disclosure is especially necessary
to protect human life, body, or property,
and when it is difficult to obtain your consent
- (4)When disclosure is especially necessary
to promote public health or the sound
development of children, and when it is
difficult to obtain
your consent
- (5)When it is necessary to cooperate with a
state institution, local public entity, or
person entrusted by them, in their
performance of work
that is required by
laws and regulations, and when there is a
possibility that obtaining your consent
would obstruct the performance of such
work.
- (6)When TOMA Consultants Group has
entrusted the use of all or portion of your
information in order fulfill a matter within
the scope of the
Purposes
- (7)When TOMA Consultants Group has
provided your personal information due to
business succession as a result of a merger
or other
reasons
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TOMA Consultants Group may jointly use
personal information possessed by it in the
following way. In such cases, TOMA
Consultants Group
will safely manage
personal information in accordance with “7.
Safe Management of Personal Information.”
- (1)Personal Information Subject to Joint
Use:
Information listed in “2. Types of Personal
Information”
- (2)Scope of Joint Users of Personal
Information:
TOMA Consultants Group Co., Ltd., TOMA
Certified Public Tax Accountant
Corporation, TOMA Certified Social
Insurance and Labor Consultants Corporation, TOMA Administrative Lawyers
Corporation, Toma Certified Public
Accountant Office, TOMA Asset Consultants Co., Ltd., TOMA Financial
Consultants Co., Ltd., TOMA Centurial
Company Consultants Co., Ltd., and TOMA Judicial Scrivener Office
- (3)Purpose of Joint Use:
Purpose listed in “4. Purpose of Use of
Personal Information”
- (4)Manager of Joint Use:
- 3F, Marunouchi Trust Tower Main
Building, 1-8-3 Marunouchi, Chiyoda-ku,
Tokyo
- TOMA Consultants Group
- Kazuhiro Ichihara (Representative
Director)
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TOMA Consultants Group adheres to the
international standard ISO27001 to manage
information security and strives to ensure
that personal
information is correct and
updated. In addition, TOMA Consultants
Group implements thorough employee
education and workshops,
security
reinforcements in internal IT systems, and
restriction of access of personal information
in order to prevent leakage, tampering, loss,
damage, and unauthorized access of
personal information and manage personal
information appropriately.
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TOMA Consultants Group’s website uses
cookies. Cookies are text data sent from the
website to your browser and, if permitted
by you, are
stored on your device. If you
have set your browser to permit sending
and receiving cookies, TOMA Consultants
Group may obtain cookies
stored on your
computer and link your activity logs with
your personal information. Please note that
if you turn off cookies, you may not be
able
to fully use some of the functions of our
website.
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- (1)If you want us to disclose, correct, stop
using, or delete your personal information,
please contact us using the contact
information stated
in “10. Contact
Information.” We will take appropriate
action in accordance with the law after
confirming your identity. Please note that if
you
request us to disclose your personal
information or notify you of the purpose of
use, a 1,000-yen processing fee (including
tax) will be billed
to you per request.
- (2)We will respond to your requests to
disclose personal information, etc. by
sending a letter to your address.
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If you have any inquiries about our handling
of personal information, please contact us
using the information below:
Planning & Public Relations Department
- TOMA Consultants Group
- 3F, Marunouchi Trust Tower Main
Building, 1-8-3 Marunouchi, Chiyoda-ku,
Tokyo
- Tel. 03-6266-2561 E-mail:
toma@toma.co.jp
- Reception hours: 9:00 am – 5:00 pm
(excluding weekends and public holidays)
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TOMA Consultants Group will review and
improve these practices as appropriate.
Before making changes to the Privacy
Policy, we will
announce the timing and
contents of the change on the website, to
our customers, or by other appropriate
means.
Date of revision December 12, 2023
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