TOMA Consultants Group Co., Ltd. (“TOMA Consultants Group”) believe that it is our responsibility to appropriately handle your personal information in accordance with laws relating to the protection of personal information (“Protection of Personal Information Laws”) and other related laws. In order to fulfill this responsibility, we are committed to protect your personal information in accordance with the following policies (“Privacy Policy”).
- 3F, Marunouchi Trust Tower Main Building,
1-8-3 Marunouchi, Chiyoda-ku, Tokyo
- TOMA Consultants Group Co., Ltd.
- Kazuhiro Ichihara (Representative Director)
|
“Personal Information” in the Privacy Policy refers to “Personal Information” as defined in the Protection of Personal Policy Laws. TOMA Consultants Group handles the following Personal Information of its customers:
- (1)Name
- (2)Date of birth
- (3)Sex
- (4)Age
- (5)Address
- (6)Telephone number
- (7)Fax number
- (8)E-mail address
- (9)Family composition
- (10)Financial status
- (11)Occupation
- (12)Place of work
- (13)Personal history
- (14)Other Personal Information
|
TOMA Consultants Group shall acquire personal information in a proper manner and to the extent necessary for achieving the Purposes stated in “4. Purpose of Use of Personal Information.” TOMA Consultants Group may ask for personal information in writing, e-mail, or through a website according to the work and purpose.
|
TOMA Consultants Group may use your personal information for the following purposes (the “Purpose[s]”) and will not use your personal information beyond the scope necessary for achieving the Purposes unless otherwise permitted by laws and regulations or with your consent. TOMA Consultants Group may also use the personal information of those who have exchanged business cards with those related to TOMA Consultants Group for the Purposes.
- (1)Operating our various business
(including processing necessary for accounting and tax services, processing necessary for providing guidance for personnel and labor matters, and providing legal services)
- (2)Communication necessary for operating
our various business
- (3)Sending newsletters, questionnaires,
seminar information, books, and other information
- (4)Applications based on tax, accounting,
social insurance, labor insurance, and other matters pursuant to the related laws and regulations, preparation and submission of account books, and any other business and administrative work other than the purposes set forth in the preceding three (3) Items
- (5)Performance of various procedures, such
as reporting, in response to requirements from public institutions and persons entrusted by them
- (6)Screening of potential employees and
staff of TOMA Consultants Group, administrative communication regarding hiring, notification of hire, onboarding procedures, personnel management and education after hiring
- (7)Responding to inquiries from customers
- (8)Analysis of information such as browsing
history and seminar registration history in order to provide services and information that reflect customer interests and concerns
- (9)Identification and confirmation of
qualification for use of products and services
- (10)Operations incidental to the Purposes
|
TOMA Consultants Group will not provide your personal information to any third party, except as permitted by laws and regulations or in any of the following cases:
- (1)When TOMA Consultants Group has
obtained your consent in advance
- (2)When required by laws and regulations
- (3)When disclosure is especially necessary
to protect human life, body, or property, and when it is difficult to obtain your consent
- (4)When disclosure is especially necessary
to promote public health or the sound development of children, and when it is difficult to obtain your consent
- (5)When it is necessary to cooperate with a
state institution, local public entity, or person entrusted by them, in their performance of work that is required by laws and regulations, and when there is a possibility that obtaining your consent would obstruct the performance of such work.
- (6)When TOMA Consultants Group has
entrusted the use of all or portion of your information in order fulfill a matter within the scope of the Purposes
- (7)When TOMA Consultants Group has
provided your personal information due to business succession as a result of a merger or other reasons
|
TOMA Consultants Group may jointly use personal information possessed by it in the following way. In such cases, TOMA Consultants Group will safely manage personal information in accordance with “7. Safe Management of Personal Information.”
- (1)Personal Information Subject to Joint
Use: Information listed in “2. Types of Personal Information”
- (2)Scope of Joint Users of Personal
Information: TOMA Consultants Group Co., Ltd., TOMA Certified Public Tax Accountant Corporation, TOMA Certified Social Insurance and Labor Consultants Corporation, TOMA Administrative Lawyers Corporation, Toma Certified Public Accountant Office, TOMA Asset Consultants Co., Ltd., TOMA Financial Consultants Co., Ltd., TOMA Centurial Company Consultants Co., Ltd., and TOMA Judicial Scrivener Office
- (3)Purpose of Joint Use:
Purpose listed in “4. Purpose of Use of Personal Information”
- (4)Manager of Joint Use:
- 3F, Marunouchi Trust Tower Main
Building, 1-8-3 Marunouchi, Chiyoda-ku, Tokyo
- TOMA Consultants Group
- Kazuhiro Ichihara (Representative
Director)
|
TOMA Consultants Group adheres to the international standard ISO27001 to manage information security and strives to ensure that personal information is correct and updated. In addition, TOMA Consultants Group implements thorough employee education and workshops, security reinforcements in internal IT systems, and restriction of access of personal information in order to prevent leakage, tampering, loss, damage, and unauthorized access of personal information and manage personal information appropriately.
|
TOMA Consultants Group’s website uses cookies. Cookies are text data sent from the website to your browser and, if permitted by you, are stored on your device. If you have set your browser to permit sending and receiving cookies, TOMA Consultants Group may obtain cookies stored on your computer and link your activity logs with your personal information. Please note that if you turn off cookies, you may not be able to fully use some of the functions of our website.
|
- (1)If you want us to disclose, correct, stop
using, or delete your personal information, please contact us using the contact information stated in “10. Contact Information.” We will take appropriate action in accordance with the law after confirming your identity. Please note that if you request us to disclose your personal information or notify you of the purpose of use, a 1,000-yen processing fee (including tax) will be billed to you per request.
- (2)We will respond to your requests to
disclose personal information, etc. by sending a letter to your address.
|
If you have any inquiries about our handling of personal information, please contact us using the information below: Planning & Public Relations Department
- TOMA Consultants Group
- 3F, Marunouchi Trust Tower Main
Building, 1-8-3 Marunouchi, Chiyoda-ku, Tokyo
- Tel. 03-6266-2561 E-mail:
toma@toma.co.jp
- Reception hours: 9:00 am – 5:00 pm
(excluding weekends and public holidays)
|
TOMA Consultants Group will review and improve these practices as appropriate. Before making changes to the Privacy Policy, we will announce the timing and contents of the change on the website, to our customers, or by other appropriate means.
Date of revision December 12, 2023
|